High Level Window Cleaners Ltd





High Level Window Cleaners Ltd

It is the policy and belief of High Level Window Cleaners Ltd that health and safety should have equal, if not greater importance to quality, cost, production and morale.  We accept our responsibility to provide a working environment that is safe and without risk to health.  We shall ensure, so far as is reasonably practicable, that responsibilities for safety and health are properly assigned, accepted and fulfilled, at all levels of our Company and that practicable steps are taken to safeguard the health, safety and welfare of all our employees, including the health and safety of other contractors and the public, who may be affected by our operations.

High Level Window Cleaners Ltd referred to from now on in this document as the company  will take all reasonably practical steps to meet this responsibility paying particular attention to:

  1. The provision and maintenance of plant and systems of work that are safe and without risks to health.
  2. Arrangements for use, handling, storage and transport of articles and substances for installation or use at work which are safe and without risks to health.
  3. The provision of such information, instructions, training and supervision as is necessary to secure the health and safety at work of all employees to avoid injury and contribute positively to their own safety and health at work.
  4. The working environment of all employees shall be safe and without risks to health and those adequate provisions are made with regard to facilities and arrangements for their welfare at work.
  5. The Health and Safety Policy shall be reviewed annually and updated as and when necessary and any such changes shall be made known to all employees.

The policy can only be successful with the active co-operation of all employees. The Company therefore believes that it is the responsibility of all employees to perform their assigned duties safely by following established safe working procedures, using proper safety equipment and by reporting or correcting unsafe acts or conditions.

Safety management Structure 

Training Matrix ( On Demand)

Operational Cycle (On Demand)

Health and Safety Responsibilities

Director – Graeme Anderson

The Director must, in addition to his other responsibilities, establish and maintain an effective policy for health, safety and welfare at work within the company.  Many of the duties arising from this responsibility have been delegated, however, it is important that the Director correctly delegates such duties and enforces the requirements of the Health and Safety Policy by:

  • Implementing the policy for health and safety at work, and establishing the necessary organisation and procedures which must be prescribed to meet specific requirements.
  • Regularly appraise effectiveness of the arrangements and procedures and revising them as necessary.
  • Ensure that the organisation for health and safety is adequate and that arrangements exist to give effect to the aims and intentions of the policy statement.  Also that adequate communication channels are maintained so that information concerning health and safety matters are communicated to employees.
  • Continually demonstrate personal involvement and support by monitoring health and safety performance.
  • Delegate responsibilities for health and safety to the Directors, Managers and Supervisors identified in the Health and Safety Policy, and ensure that they are adequately trained and instructed to undertake the responsibilities.
  • Set a personal example.
  • Health and Safety Responsibilities

 

Key Advisor– Graeme Anderson

Has ultimate responsibility for ensuring the health and safety of all employees and others working in or having access to areas of sites under our control

Main responsibilities:

  1. Initiate the Company's policy for the prevention of injury, ill-health, damage and wastage.
  2. Monitor the effectiveness of the Health and Safety Policy and ensure that any necessary changes are made and maintained in line with development and current legislation.
  3. Know the requirements of the appropriate legislation, with means of obtaining advice from external sources.
  4. Ensure that delegated duties for implementing health and safety requirements are carried out.
  5. Instigate and maintain liaison with other management and external advisors and encourage the distribution of relevant information throughout the Company.
  6. Take measures to ensure, so far as is reasonably practicable, in respect of each project, that adequate financial provision is made and adequate time is allowed for each project to be completed without risk of injury to employees or others who may be affected.
  7. Ensure that safety is a prime consideration in all forward planning.
  8. Provide adequate Public and Employer's Liability insurance cover and any other insurance necessary to meet statutory requirements.
  9. Reprimand or give disciplinary action to any employee failing to discharge satisfactorily the health and safety responsibilities and duties allocated to him or her.
  10. Set a personal example.

 Contracts Manager – Graeme anderson

Acting as/for or on behalf of the Managing Director with specific responsibilities for ensuring that the aims of the Health and Safety Policy are constantly met and that management, employees and sub-contractors under their control satisfactorily discharge the health and safety responsibilities allocated to them.

Main Responsibilities:

  1. Before work commences, carry out a preliminary investigation of the site to suitably assess site conditions and hazards which may pose a risk to health and safety.  Ensure adequate control measures are in force and reviewed as necessary.
  2. Bring to the attention of the Managing Director, any discrepancies in planning, design, preparation, finance, time construction or other factors which may pose a risk to the health, safety and welfare of employees or the health and safety of others who may be affected.
  3. Take measures to ensure, so far as is reasonably practicable, in respect of each project, that adequate financial provision is made and adequate time allowed for each project to be completed without risk of injury to employees orothers who may be affected.
  4. Implement arrangements with employees and other contractors to avoid any confusion about areas of responsibility for health and safety measures.
  5. Know the requirements of the relevant health and safety legislation and statutory duties.
  6. Ensure all employees and contractors have received precise instructions on their responsibilities, that they satisfactorily discharge the health and safety responsibilities expected of them and that they follow safe working procedures.
  7. Ensure that employees are not required, or permitted to take, unnecessary risks (particularly apprentices or young persons) during the course of their work.
  8. See that regulations and statutory duties are observed on-site with Statutory Notices, Employer's Liability Insurance Certificate and names of Appointed First Aiders are displayed and maintained in prominent locations.
  9. Ensure that incidents, accidents and dangerous occurrences are thoroughly investigated and reported to the Health & Safety Executive, the Health & Safety Advisor and the Company’s Insurance Brokers.
  10. Set a personal example.

 

  1. SUB Contractors Managers – don craig/graeme anderson

 

Acting as/for or on behalf of the Managing Director with specific responsibilities for ensuring that the aims of the Health and Safety Policy are constantly met and that management, employees and sub-contractors under their control satisfactorily discharge the health and safety responsibilities allocated to them.

 

Main Responsibilities:

 

  1. Before work commences, carry out a preliminary investigation of the site to suitably assess site conditions and hazards which may pose a risk to health and safety.  Ensure adequate control measures are in force and reviewed as necessary.
  2. Bring to the attention of the Managing Director, any discrepancies in planning, design, preparation, finance, time construction or other factors which may pose a risk to the health, safety and welfare of employees or the health and safety of others who may be affected.
  3. Take measures to ensure, so far as is reasonably practicable, in respect of each project, that adequate financial provision is made and adequate time allowed for each project to be completed without risk of injury to employees orothers who may be affected.
  4. Implement arrangements with employees and other contractors to avoid any confusion about areas of responsibility for health and safety measures.
  5. Know the requirements of the relevant health and safety legislation and statutory duties.
  6. Ensure all employees and contractors have received precise instructions on their responsibilities, that they satisfactorily discharge the health and safety responsibilities expected of them and that they follow safe working procedures.
  7. Ensure that employees are not required, or permitted to take, unnecessary risks (particularly apprentices or young persons) during the course of their work.
  8. See that regulations and statutory duties are observed on-site with Statutory Notices, Employer's Liability Insurance Certificate and names of Appointed First Aiders are displayed and maintained in prominent locations.
  9. Ensure that incidents, accidents and dangerous occurrences are thoroughly investigated and reported to the Health & Safety Executive, the Health & Safety Advisor and the Company’s Insurance Brokers.
  10. Set a personal example.

 

Foremen- Don Craig & Graeme Anderson

 

Responsible for ensuring that projects are monitored and supervised sufficiently to ensure the health, safety and welfare of employees and the health and safety of others, including sub-contractors, contractors and members of the public, who may be affected by the works.

Main responsibilities:

 

  1. Check the contract health and safety file, Method Statement and/or Specification to be aware of the particular hazards and remedial action necessary on-site.  A risk assessment will have been carried out prior to the start of the project.
  2. Organise and co-ordinate site work with minimum risk to health and safety, complying with the Company's Health and Safety Policy and relevant regulations and statutory requirements.
  3. Ensure those employees, within their control, satisfactorily discharge the safety responsibilities allocated to them.
  4. Ensure that operatives are competent and hold, where applicable, certificates to operate plant and power tools.  Records to be maintained on-site.
  5. Ensure that all employees and sub-contractors have received precise instructions on their responsibilities and follow safe working procedures.
  6. Ensure that the storage of materials and substances are safe and comply with statutory requirements.
  7. Plan and maintain a tidy site with safe access and egress to and from places of work and the site accommodation.
  8. Ensure that work equipment is only used for the purpose it was designed for, is safe and without defect.
  9. Ensure that all plant and equipment is safe to use, properly maintained and that inspections and tests are carried out and recorded in accordance with their requirements.
  10. Ensure that employees are not required to, or permitted to; take unnecessary risks (particularly apprentices and young persons) during the course of their work.
  11. Implement arrangements with employees and other contractors to avoid any confusion about areas of responsibility for health and safety measures.
  12. Make sure that suitable protective clothing is available where appropriate and that it is used as necessary.
  13. Ensure visitors or other contractors on-site are familiar with the hazards and emergency procedures applicable to the project.
  14. Provide training to employees on the use of work equipment, personal protective equipment, substances hazardous to health, manual handling and any other subjects that may be relevant to the work being undertaken.  Details of training are to be maintained on site
  15. Release employees, where necessary, for on or off-site safety and health training.
  16. Ensure that first-aiders or appointed persons and all items of first-aid equipment as required under the Health and Safety (First Aid) Regulations 1981 are available, maintained and their locations known to employees.
  17. Ensure that all accidents are recorded in the Accident Book and the Contracts Director has been notified immediately.
  18. Check that all machinery, plant and equipment - including safety harnesses, access equipment and lifting gear, are maintained in good condition.
  19. Once per week, ensure that all lifting gear and appliances owned and used by the Company on-site are inspected by a competent person to ensure they are in good condition, sound, of adequate strength and free from patent defect.  Record details of the inspections in Form F91.
  20. Carry out a Site Safety Checklist once per week and maintain records of such inspections on site
  21. Co-operate with the Health & Safety Advisor, act on his recommendations.
  22. Consult the Contracts Manager before changing any existing working procedure, deviation from the job specification or using new equipment.
  23. Take any steps necessary to ensure that only authorised persons are allowed into any working area where work has been started but has not yet been completed.
  24. Set a personal example.

 

All Employees

 

Under the Health and Safety at Work etc Act 1974, all employees have a general duty to "take reasonable care for the health and safety of themselves and of other persons who may be affected by what they do, or fail to do, at work".

 

Employees who fail to comply with these duties (further defined below) are liable to Company disciplinary action and probably prosecution in the courts.

 

SAFE WORKING PROCEDURES

  • You must not operate any machine, plant or equipment unless you have been trained and authorised to do so.
  • You must make full and proper use of all machine guarding.
  • You must report to the Foreman or Contracts Manager immediately, any fault, damage, defect or malfunction of any machinery, plant, equipment, tools or guards.
  • You must not leave any machinery, plant or equipment in motion whilst unattended.
  • You must not operate any 'prescribed dangerous machinery' unless you have received sufficient training or are under adequate supervision.
  • Prior to using any portable electrical appliance or hand tool, carry out a visual inspection of the tool or appliance including socket, cable, cable entry or connector and casing to check for signs of undue wear, cracks or dents, missing components such as guards, covers or hand grips, etc.  If any defects are found, do not use or allow anyone else to use the tool or appliance and return it immediately to site management giving a description of the damage.
  • You must not make any repairs or carry out maintenance work of any description, unless authorised to do so and then, must follow the appropriate safe working procedure.
  • You must use all substances, chemicals, liquids, etc. in accordance with all written and verbal instructions.
  • You must observe all pedestrian and vehicle controls throughout the site.
  • Any difficulties in following a safe working procedure must be reported to the Foreman or Contracts Manager immediately.  Under no circumstances attempt to perform a task which is likely to cause injury to yourself or others.

 

NOTICES AND WRITTEN INSTRUCTIONS

  • You must comply with all hazard/warning signs and notices displayed on the site.
  • You are expected to read and observe any notices and instructions displayed in your work area.

 

WORKING CONDITIONS / ENVIRONMENT

  • You must make proper use of all safety equipment and facilities provided to control working conditions/environment.
  • You must keep work areas clean and in a tidy condition.
  • You must dispose of all rubbish and waste materials within the working area, using the facilities provided.
  • You must clear up any spillage of liquids as soon as is practicable.
  • You must deposit waste chemicals or oils at the correct disposal points and in accordance with you supervisor's instructions.
  •  
  • PROTECTIVE CLOTHING AND EQUIPMENT
  • You must use all items of protective clothing/equipment provided, as instructed.
  • You must not misuse or wilfully damage any item of protective clothing/equipment provided.
  • You must store and maintain protective clothing/equipment in accordance with the training you have received.
  • You must report any damage, loss, fault or unsuitability of protective clothing or equipment to the Foreman or Contracts Manager.

 FIRE PRECAUTIONS

  • You must conform with all emergency procedures pertinent to your work activity.
  • You must not obstruct any fire escape route, fire equipment or fire doors.
  • You must report any use of fire fighting equipment to your supervisor.

 ACCIDENTS

  • You must seek medical treatment for injuries you sustain, no matter how slight and ensure that appropriate records are entered in the Accident Book. Upon returning from treatment, you must report the incident to supervision.
  • You must report all accidents and dangerous occurrences to the Foreman or Contracts Manager as soon as it is practicable.
  • You must notify the Foreman or Contracts Manager of any incident which damage is caused to our or others property.
  • Any near misses need to be reported to either the Foreman or Contracts Manager and these need to be logged and registered, “Today’s near miss could be tomorrow’s accident”.

 HEALTH

  • You must report to site management any condition that could affect the safety of yourself or others.
  • You are expected to carry out your work in a way that does not endanger your health or that of others.

 

RULES COVERING GROSS MISCONDUCT*

  • An employee will be liable to summary dismissal if he/she is found to have acted in any of the following ways:
  • A serious or wilful breach of the Safety Rules
  • Being under the influence of alcohol or illegal drugs whilst at work
  • Unauthorised removal or interference with any guard or protective device
  • Unauthorised operation of any item of machinery, plant or equipment
  • Wilful damage to, misuse of, or interference with, any item provided in the interests of health and safety or welfare at work.
  • Unauthorised removal or defacing of any label, sign or warning device
  • Misuse of chemicals, flammable or hazardous substances or toxic materials
  • Smoking in any designated 'No Smoking' area
  • Smoking whilst handling flammable substances
  • Horseplay or practical jokes which could cause accidents
  • Making false statements or in any way deliberately interfering with evidence following an accident or dangerous occurrence
  • Misuse of compressed air, pneumatic, hydraulic or electrical equipment
  • Dangerously using or overloading any item of lifting equipment

*This list is not exhaustive

ACCIDENT PROCEDURES

 

Recording Accidents - A record must be kept of all reportable and non-reportable injuries and dangerous occurrences.  The Accident Book is held by Kathleen Anderson in the main office.  The person responsible for making entries in the book is the person who suffered the accident or his/her appointed person.

 

If an accident occurs on site, the Principal Contractor or Client must also be notified and an entry made in their Accident Book.

 

In order to comply with the Data Protection Act, completed accident records are to be removed from the Accident Books.  A copy is to be made and placed in an Accident Record File; the original is placed in the appropriate personnel file.  Both records are only to be accessed by authorised persons.

 

Records of incidents and diseases are to be kept for at least three years from the date they were made.  The Proprietor will periodically check the Accident Record Books and Accident Record File to ensure entries are correctly made and to determine possible accident trends with the objective of reducing them.  Staff to be encouraged to report near misses to Kathleen Anderson, as today’s near miss could be tomorrow’s accident

 

Who Makes the Report - Usually, the person responsible for notifying the Authorities and making a report to them is the Managing Director who will also carry out an investigation into the cause of the accident in conjunction with the Contracts Manager and H&S Advisor.

 

The Managing Director must be notified of all accidents, incidents and 'near misses' as soon as possible.  The Health & Safety Advisor and the Insurance Brokers must also be notified of all reportable accidents as soon as possible.

 

Making A Report – The HSE’s Incident Contact Centre must be notified immediately of all specified major injuries, diseases or dangerous occurrences who will process the details and pass it on to the relevant local enforcing authority.

 

For all non-specified injuries that result in a person being 'off work' for more than 3 days, the HSE’s Incident Contact Centre must be notified and a written report must be made on Form F2508 and sent to the HSE within 10 days.  Note the day of the accident does not count as one of the 3 days.

 

Normally, the Incident Contact Centre will record the details of the incident and return them to the person making the report by fax, post or e-mail for confirmation.  The form is then to be signed and returned to them.

Where To Report – Reports can be made by telephone, post or on-line to:

RIDDOR Reports
Health and Safety Executive
Redgrave Court
Merton Road
Bootle
Merseyside
L20 7HS

Tel:   0845 3009923

On-line:  riddor@natbrit.com

 

For a comprehensive Analysis and Understanding please visit: http://www.hse.gov.uk/riddor


ACCIDENT INVESTIGATION PROCEDURE

 
Company Transport/Vehicles

 

This includes all mechanically propelled vehicles and mechanically drawn trailers which are owned, hired, operated or used by the Company whilst carrying out building operations or works of engineering construction so long as they are being moved on the site.  These include, for example, dumpers, excavators, fork lift trucks, etc.

 

All vehicles are to be in an efficient state, in efficient working order and in good repair.

 

Vehicles are:

 

- To be used for the purpose they are designed for

 

- To be driven or operated only by a trained and competent person over 18 years of age (except when untrained persons under 18 are being trained under direct and competent supervision)

 

- Not to be loaded in such a manner or to such extent as to interfere with the safe driving or operation of the vehicle.

 

- No person is to ride on the running board or other insecure position of any vehicle.

 

Poor maintenance is a common cause of accidents.  All vehicles should be kept in good repair, paying particular attention of the steering, hand and footbrakes.  Any defects are to be corrected as soon as is practicable.

 

All company vehicles must now display a NO SMOKING sign to comply with the new Smoking at Work Regulation – July 2007.

 

Construction (Design & Management) Regulations - 2015

 

The Company recognises that these regulations place new duties on Clients, CDM Co-ordinators, Designers, Principal Contractors and Contractors with the objective to plan, co-ordinate and manage health and safety throughout all stages of a construction project.

 

When does CDM apply?

 

The Regulations apply to construction work which:

lasts more than 30 days; or

will involve more than 500 person days of Construction work.

 

Key roles within CDM

 

Our roles within the definition of the CDM Regulations is complying with the regulations.

 

CDM 2015 places legal duties on virtually everyone involved in construction work.

Those with legal duties are commonly known as ‘dutyholders’.

Dutyholders under CDM 2015 are:

  • Clients- A 'client' is anyone having construction or building work carried out as part of their business. This could be an individual, partnership or company and includes property developers or management companies for domestic properties.
  • Principle Designer- Formerly Know As CDM co-ordinator' has to be appointed to advise the client on projects that last more than 30 days or involve 500 person days of construction work. The Principle Designers role is to advise the client on health and safety issues during the design and planning phases of construction work.
  • Designers- The term 'designer' has a broad meaning and relates to the function performed, rather than the profession or job title. Designers are those who, as part of their work, prepare design drawings, specifications, bills of quantities and the specification of articles and substances. This could include architects, engineers and quantity surveyors.
  • Principal contractors- A 'principal contractor' has to be appointed for projects which last more than 30 days or involve 500 person days of construction work. The principal contractor's role is to plan, manage and co-ordinate health and safety while construction work is being undertaken. The principal contractor is usually the main or managing contractor for the work.
  • Contractors- A 'contractor' is a business who is involved in construction, alteration, maintenance or demolition work. This could involve building, civil engineering, mechanical, electrical, demolition and maintenance companies, partnerships and the self-employed.
  • Workers- A ’worker’ is anyone who carries out work during the construction, alteration, maintenance or demoliton of a building or structure. A worker could be, for example, a plumber, electrician, scaffolder, painter, decorator, steel erector, as well as those supervising the work, such as foreman and chargehands.

For a comprehensive Analysis and Understanding please visit: http://www.hse.gov.uk/riddor

 

 

http://www.hse.gov.uk/construction/cdm/2015/index.html       

                                                   

HIGH LEVEL WINDOW CLEANERS LTD                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Control of Substances Hazardous to Health and Control of Asbestos

 

The company recognises its obligations under the Health and Safety at Work etc. Act 1974 and the Control of Substances Hazardous to Health Regulations 2002 to protect employees and others against health and safety risks from hazardous substances.

 

The Control of Asbestos Regulations 2006 applies at sites which includes buildings/structures which were built before 1985, when its use was banned.

Prior to starting work on those older buildings the contracts managers must firstly request to see a copy of the asbestos site survey report from the building owner or site contract engineer to identify if any asbestos is present in the working area.

 

If any company site engineer suspect there is asbestos present in the work area, they should stop work immediately and isolate the area with warning signs and tape to warn others and report it to the site manager of contract manager for the site to take the necessary actions.

 

All reasonable actions will be carried out to ensure employee exposure to substances hazardous to health is eliminated.

 

Control methods will be primarily through engineering means, such as ventilation, but where necessary, personal protective equipment will be provided which is suitable for the task and the employee.

 

All staff will be given information, instruction and training on the hazards of substances in use, the risks identified and the control procedures to reduce risks.

 

No new substances will be introduced into work procedures or activities without approval of the management of the area, and after consultation with employees.

 

The risk assessments, actions to be taken, maintenance arrangements and training given to staff, will be recorded.

 

Electricity @ power Tools

 

The Company will take all necessary actions to secure the health and safety of staff who use or maintain electrical circuitry or equipment. Since electrical equipment is potentially hazardous, the Company will undertake regular assessments to identify risks and reduce them as far as is practicable.

 

A competent electrical contractor will inspect and test all fixed installations every five years and issue an appropriate safety certificate, in accordance with the Electricity at Work Regulations – 1989.

 

A competent electrical contractor will inspect and test all site tools every 6 months.

 

The user must visually inspect all portable electrical equipment before use each time.

 

Any contractor using electrical equipment on our sites or the Company premises will be required to possess the necessary knowledge for the work.  Training will have been received to operate equipment in a safe manner, to ensure the avoidance of injury to themselves or others in the vicinity of work.

 

Staff will be provided with information, instruction and training regarding electricity and electrical equipment to ensure a full appreciation of the correct use of all electrical items.

 

Staff will be instructed that it is part of the Company policy that no personal electrical equipment may be brought on to the premises unless the Company has given prior approval. A competent person must inspect the equipment before use.

 

The Company procedures must be complied with when electrical equipment is to be hired and used on site or at the Company premises.

 

If any problem is encountered in connection with electrical supplies, circuitry, switches or appliances, staff must immediately inform their supervisors.  Supervisors will ensure any equipment or electrical system is properly isolated in the even of a malfunction and that remedial action is arranged.

 

Staff must not carry out electrical faultfinding or repairs, and all such work will be the sole responsibility of a competent electrician.

 

The Company will ensure that emergency and first aid procedures cover the actions to be taken in the event of electric shock or burns.

 

Equipment

 

The Company will ensure that only approved machinery, tools and equipment will be supplied for use at work.  Where any new machinery has been designed for a work purpose, the manufacturer will be made aware of all company and legislative safety requirements so that the item will be designed so as to function in an entirely safe manner, in compliance with The Provision And Use Of Work Equipment Regulations 1998(PUWER).

 

All employees will be informed, instructed and trained on safe working with machinery, and given all necessary details of safety procedures and systems of work.

 

The Company will take necessary steps to assess:

  • machinery operation, control systems and servicing access requirements
  • the environment in which the machinery is to be used
  • specific safety features such as guards and isolation procedures
  • suitability of machine adjustment procedures
  • maintenance and cleaning arrangements
  • arrange inspections on the air compressor and LOLER through examinations on FLT’s

 

All reasonable steps will be taken to rectify any deficiencies noted and to suitably control any risks identified.

 

Records will be kept of maintenance schedules, inspections and reports, and of training given to staff and managers.

 

Staff will be encouraged to promptly report any mishaps or shortcomings in the use of tools or equipment and to co-operate with management in all aspects of machinery and equipment use at work.

 

The Company will extend its policy to all equipment provided by employees and used at work.

 

The correct use of tools, the means of carrying or transporting them to the place of work, and also their repair and maintenance will be included in work reviews.

 

Fire Prevention and Procedures

 

Introduction

The Company will ensure, so far as is reasonably practicable, that no people are at risk in the event of a fire.  It is accepted by the company that all relevant statutory requirements with regard to fire prevention and control will be regarded as the minimum standard in planning fire safety arrangements.

 

It is the responsibility of each employee to ensure that adequate precautions are taken to prevent fire; the results of a fire can cause damage to property, loss of life or personal injury and loss of business.  All of which are undesirable and mostly avoidable if certain precautions are taken.

 

Smoking

Each employee is responsible for understanding the rules regarding smoking on each site they are working on.  New Smoking at Work regulations come into force on 1st July 2007, the company premises and company vehicles are all now NO SMOKING areas.

Flammable Substances

Flammable substances should be stored in a cool, dry place and away from sources of ignition.  No more than 200 litres of flammable substances are to be stored on the premises at any one time.

 

Electrical Hazards

Should any electrical appliance during use become excessively hot, has a smell of burning or is making an unusual noise, switch off and disconnect from the mains immediately.  Report the incident immediately. Do not use the appliance until it has been properly inspected and made safe.

 

At the end of each working day, switch off and disconnect from the mains any non-essential electrical appliances.

 

General Awareness

Be constantly aware of any incident likely to cause a fire and either take preventive action, or report it.

Never carry out any task, which is likely to cause a fire.

 

Be familiar with the Company's Fire Procedures and be aware of exit routes, alarms, where to muster etc.

 

Fire Risk Assessments.

On arrival on Site the Contract Manager will locate and liaise with the appointed fire safety officer with the view to securing quick and rapid point of contact in the event of an emergency and subsequent evacuation.

 

FIRST AID FACILITIES

 

The amount of first-aid provision that needs to be provided depends on the circumstances or category of risk in each workplace or site. As a minimum, a qualified Appointed First Aider shall be allocated to each project.  Each works vehicle carries a suitably stocked first-aid box with the appointed person to take charge of first aid arrangements.  On construction sites, the provision of first-aid is usually agreed with the principal contractor.  

 

On arrival on Site the Contract Manager will locate and liaise with the appointed first aid provider with the view to securing quick and rapid point of contact in the event of an emergency.

Hand Tools

 

The Company is committed to the selection, use and maintenance of hand tools both manually and power operated, such that the health and safety of users and maintenance staff are protected 

 

The Managing Director will ensure that this policy is implemented 

 

When performing risk assessments of activities, hand tools being used will be checked, to ensure that they are suitable for the purpose, in good condition, subject to maintenance arrangements and that the staff, authorised to use them, are adequately trained 

 

All members of staff are required to abide by any rules concerning authorisation for the use or maintenance of equipment, and to report as soon as possible any faults which they identify with any item of equipment. If that fault is likely to cause injury, the staff member is required to cease its use as soon as would be safe, take it out of service and report to the appropriate manager. 

 

In order to reduce the risks from vibration, the company will ask suppliers of proposed new hand-held or hand guided tools to provide information on vibration risks.

 

Vibration emissions will be kept to 2.8m/s2 A(8) and where adequate data is not available, vibration emissions will be monitored.

 

The company will ensure that all employees who use hand-held or hand guided power tools have received necessary information, instruction and training.

 

Housekeeping

 

The Company recognises the need for good housekeeping to ensure there is less likelihood of fire or accidental injury through clutter or rubbish, improved efficiency, production and less frustration and making the work area a more enjoyable and comfortable place to work in.

 

It is everyone’s responsibility to ensure that:

 

Machines are kept clean and maintenance routines are followed, machine guards are in place and they in good working order

 

Tools are free of dirt and oil, are stored in the appropriate area after use and defects are reported

 

Materials and substance are clearly labelled, stored in the designated areas and containers are secure

 

Floors, aisles, access areas, platforms etc are kept clear of debris and rubbish with materials not stored where they could cause a hazard

 

Personal protective equipment is kept clean and stored correctly.

 

A TIDY WORKING AREA IS A SAFE WORKING AREA.

 

 Lifting Operations & Equipment

 

Under the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) the company will work towards ensuring that EVERY lifting operation involving lifting equipment is properly planned by a competent person, is appropriately supervised and is carried out in a safe manner.

Lone Working

 

The Company has assessed there to be a risk to employees working on site or the Company premises alone, therefore the following rules must be complied with. Any person working alone must:

Be medically fit

Not carry out any hazardous operations

Ensure all doors are locked and windows secured

Inform the Contracts Manager prior to starting work alone and contact him by telephone every 30 minutes during the period of lone working and at the end of the period.

Have access to phone or mobile phones.

 

It is recommended that lone workers, in addition, if working after normal hours should:

Arrange for someone to collect them

Or park their vehicle in a well-lit area close to the premises

Manual Handling

 

The company recognises the latent and inherent risk of manual handling injuries in many work activities.  To ensure risks are kept as low as practicable, an assessment of risks of injury form lifting and carrying operations will be carried out in compliance with the Manual Handling Regulations 1992.  Where there is a risk, the company will review all possible options to change the system of work.  The order of actions will be:

  • to avoid the manual handling activity
  • to introduce automation or mechanical aids
  • to introduce smaller or lighter loads
  • to alter the system of work to reduce the frequency of manual effort
  • to modify the layout of the workplace to improve the necessary types of movements required
  • to consider the use of personal protection for hands and feet

 

All employees will be requested to:

  • follow all safe systems of work using the handling aids provided
  • not take on handling tasks where excessive twisting, stretching or stooping is involved
  • report any work activity that may give rise to manual handling problems or any mechanised handling ‘aid’ shortcomings

 

Instruction and training will be given to staff who are required to do manual handling, lifting and carrying and movement of loads so that they are aware of correct handling techniques and the need for safe systems of work.

 

 Mobile Phones & Driving

 

Staff are prohibited from making or taking mobile phone calls while driving except when a hands-free kit is fitted.  If there is no one in the vehicle with the driver who can take telephone calls, then the phone should be set to the answer facility while the vehicle is in motion and any missed calls responded to when the vehicle is safely parked.

 

It is against the law to drive whilst using a hand held mobile phone to make or receive calls or texts.

 

Alcohol and Illegal Drugs

We are a responsible employer and take our duties under the Health and Safety at Work Act 1974 seriously. Therefore we have formulated an Alcohol and Illegal Drugs policy to help us comply with our legal duties. These include providing a safe place and a safe system of work for our staff and others who may be affected by our activities. We recognise that drinking before or whilst present at work could have serious health and safety implications for us. As a result, this policy sets out our position on alcohol and illegal drugs in the workplace. Due to its importance, this policy also forms part of our Health and safety policy.


Noise

The Company will take all reasonable steps to reduce noise levels at work, at source, to ensure the possibility of hearing damage risk to employees is reduced to a minimum, in compliance with the Noise at Work Regulation 2005.

 

It is also the intention of the Company that noise, at high and at nuisance levels will be reduced wherever possible, to avoid interference with work activities and cause communication problems.

 

All measures will be taken that are reasonably practicable to prevent noise generated at work from affecting the local community.

 

Work practices and procedures will be reviewed, and measures introduced to monitor noise and in order to protect the health of employees.

 

Wherever noise levels are considered to be near the first action level in the Noise at Work Regulations, a noise level survey will be undertaken.  All statutory requirements will be introduced following the results of the measurements.

 

Information, instruction and training will be given to staff as part of a noise control and hearing conservation programme.  Employees will be advised of health issues and their co-operation will be required to ensure the company is able to comply with its health and safety duties.

Personal Protective Equipment

The Company will ensure that suitable personal protective equipment is provided for staff where the work carried out presents health and safety risks, in compliance with the Personal Protective Equipment Regulations 1992, which cannot be adequately controlled through other means.  The types of equipment to be used, as well as the health and safety risks that need to be controlled, will be discussed with employees.

Staff will be instructed and trained in the safe use of their personal protective equipment and the arrangements for maintenance, cleaning and any necessary repairs.

 

Only staff trained in the proper use of personal protective equipment will be permitted to work in a protective equipment work zone.

 

Consultations will take place to ensure that all necessary measures to remedy recognised significant risks are reviewed.  Any concerns raised by staff will be discussed and professional advice will be taken, where necessary, to assist in resolving any health and safety issues.

 
Risk Assessments

The company accepts the statutory requirements to arrange for risk assessments of work activities to be carried out and will take all reasonably practicable measures to minimise and control all identified significant risks, in compliance with the Management of Health and Safety at Work 1999, regulation number 3.

 

The risk assessment will be suitable and sufficient for the nature of the work and the company’s activities.  Management will organise the risk assessments using a team approach to ensure that a formal effective process is in place.

 

Sufficient resources will be provided to deal with risk control and systems of work, and work standards will be produced and implemented.  All levels of management and staff will be involved in the effective introduction of new work procedures.  All employees will be provided with information about the risk assessment and control measures in their areas, and will be asked for feedback as to their suitability and effectiveness.

 

The company will keep all necessary records of risk assessments and actions to be taken to deal with recognised significant health and safety risks to employees and non-employees at the workplace.

 

When health and safety reviews indicate the need, reassessments will be arranged to determine the need for additional or alternative actions.

 

Suitable risk assessments and method statements are available for staff to refer to for working on designated sites.

Tower Scaffolds

The most common form of tower scaffold in use is the aluminium alloy type which is very light and has a centre of gravity not far below the top platform level.  A great deal of care must therefore be taken to ensure that they remain stable and cannot overturn during use or be blown over when left unattended.

 

Scaffold towers must always be erected by a competent person, ie. A person who has sufficient practical and theoretical knowledge of the work to enable them to recognise hazards associated with the work being undertaken.

 

The following rules should be observed whenever erecting, using or dismantling scaffold towers:

 

If using the tower inside the maximum height should not exceed three and a half times the narrowest width of the base (3.5:1)

 

If using the tower outside the maximum height should not exceed three times the narrowest width of the base (3:1)

 

- Stabilisers or outriggers can be used to increase the effective base size, so long as the ratios as detailed above are not exceeded.

 

- Ensure that towers are properly boarded and fitted with guardrails and toeboards on the working platform.

 

- Access ladders to be fastened inside the tower on the narrowest side.

 

- Report any defective scaffolding as soon as possible and do not use it.

 

- Fasten or tie the tower to a structure whenever possible.

 

- Do not overload towers or place materials or equipment in such a way that they could topple over and injure people below.

 

- Do not throw materials from a tower.

 

- Never ride on a tower whilst it is being moved.

 

- Only use tower scaffolds on good ground, clear of hole covers, made up ground and excavations.

 

Suitable risk assessments and method statements are available for staff to refer to for working at heights on designated sites.

Training

It is the policy of the company to ensure that all persons employed receive suitable and sufficient health and safety training.

The aims of the health and safety training programmes are:

 

  • to ensure all employees work in a safe manner
  • to assist management to arrange and organise effective work operations
  • to minimise workplace incidents, accidents to personnel, delays in work programmes and damage to property
  • to ensure a safe and healthy working environment
  • to ensure compliance with all relevant health and safety legislation

 

Induction training for new employees will include health and safety subjects so that these employees are familiar with basic safety procedures as soon as they start work.

 

All MEWP operatives and MEWP Sub Contractors are registered with the CSCS, are certificated as skilled workers and are on a programme to achieve NVQ level 2.

 

All operators of mobile elevating work platforms are certificated.

Work Environment

The company will ensure, so far as is reasonably practicable, that environmental conditions will be controlled to ensure a comfortable working environment for all work tasks.  The company will take all necessary steps, so far as is reasonably practicable, to ensure suitable working conditions are provided and maintained.

 

The work environment will be regularly reviewed as part of workplace assessments and evaluations, and necessary remedial measures will be introduced where this is reasonably practicable.

 

Staff will be advised of the arrangements for the control of the workplace environment and the measures taken to control all foreseeable risks.

 

It will be a requirement that staff will co-operate in ensuring optimum workplace conditions are maintained and that any adverse environmental matters or ill health will be reported promptly to supervisors.

 

WORKING AT HEIGHT

 

The Company is committed to preventing, so far as is reasonably practicable, anyone falling from height or being injured by falling materials.

 

Working at height is defined as any work where a person could be injured in falling, even if it is at or below ground level. 

 

As it is not possible for the Company to avoid working at height, or completely eliminate the risk of a fall, work equipment or other measures will be used to prevent falls from height.

 

The Company recognises its responsibilities under the Working at Height Regulations 2005 and will ensure that:

  • all work at height is properly planned and organised;
  • all work at height takes account of weather conditions that could endanger health and safety;
  • those involved in work at height are trained and competent;
  • the place where work at height is done is safe;
  • equipment for work at height is appropriately inspected;
  • the risks from fragile surfaces are properly controlled; and
  • the risks from falling objects are properly controlled.

 

In planning for working at height, the Company will:

  • ensure that no work is done at height if it is safe and reasonably practicable to do it other than at height;
  • ensure that the work is properly planned, appropriately supervised, and carried out in as safe a way as is reasonably practicable;
  • plan for emergencies and rescue;
  • take account of the risk assessment carried out under regulation 3 of the Management of Health and Safety at Work Regulations.

 

The Company will ensure that everyone involved in working at height is competent (or, if being trained, is supervised by a competent person).

Where other precautions do not entirely eliminate the risk of a fall occurring, the Company will (as far as it is reasonably practicable to do so) train those who will be working at height how to avoid falling, and how to avoid or minimise injury to themselves should they fall.

 

The Company shall ensure that the place where work is done at height (including the means of access) is safe and has features to prevent a fall, unless this would mean that it is not reasonably practicable for the worker to carry out the work safely (taking into account the demands of the task, equipment and working environment).

 

When selecting equipment for work at height the Company shall:

  • use the most suitable equipment;
  • give collective protection measures (eg guard rails) priority over personal protection measures (eg safety harnesses);
  • take account of:

- the working conditions; and

- risks to the safety of all those at the place where the work equipment is to be used.

 

Access, fall arrest and fall prevention equipment will be inspected on a regularly basis, which shall not exceed every 6 months.

 

Hired access, fall arrest and fall prevention equipment is to be supplied with an indication that it is in date for inspection as required by the Work at Height Regulations.

 

The Company will ensure that any platform used for (or for access to) construction work and from which a person could fall more than 2 m is inspected in place before use (and not more than seven days before use). Where it is a mobile platform, inspection at the site is sufficient without re-inspection every time it is moved.

 

Inspection records will be kept at the construction site until the work is completed, then at the head office for a minimum of three months.

 

In preventing injury from falling objects the Company will ensure that nothing is:

  • thrown or tipped from height if it is likely to injure anyone;
  • stored in such a way that its movement is likely to injure anyone.

 

If the workplace contains an area in which there is a risk of someone being struck by a falling object or person, the Company will ensure that the area is clearly indicated and that (as far as reasonably practicable) unauthorised people are unable to reach it.

Suitable risk assessments and method statements are available for staff to refer to for working at heights on that designated site.

MONITORING & REVIEW

The Company ensures that its’ policies, systems, procedures and documentation are regularly monitored to ensure their continued effectiveness and relevance which are reviewed when significant changes are necessary and, as a minimum, once every six months.  Documentation is updated accordingly and employees are informed of the changes made.  The person responsible for regular monitoring of policies, systems, procedures and documentation is the Managing Director with reviews and amendments carried out in conjunction with the Health and Safety Advisor.

List of Company applicable Health and Safety Laws, Regulations:

  • Health and Safety at Work etc. Act 1974
  • Management of Health and Safety at Work Regulations 1999
  • The Electricity at Work Regulations 1989
  • Lifting Operation and Lifting Equipment Regulations 1998 (LOLER)
  • The Work at Height Regulations 2005
  • The Control of Substances Hazardous to Health Regulations 2002 (as amended)
  • Provision and Use of Work Equipment Regulations 1998 (PUWER)
  • The Construction (Design & Management) Regulations 2015(CDM)
  • The Control of Vibration at Work Regulations 2005
  • The Regulatory Reform (Fire Safety) Order 2005
  • The Health and Safety (First-Aid) Regulations 1981
  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations2013
  • Control of Asbestos Regulations 2012
  • Pressure Equipment (Amendment) Regulations 2015
  • Carriage of Dangerous Goods and Use of Transportable Pressure Equipment Regulations 2009
  • Display Screen Equipment) Regulations 1991 amended 2002
  • Personal Protective Equipment Regulations2002
  • Manual Handling Operations Regulations 1992
  • Control of Noiseat Work Regulations 2005
  • Confined Spaces Regulations1997Declaration
  •  

Damage Waiver for Glass Products:

High Level Window Cleaners Ltd have no control over quality of glass as it is manufactured, fabricated, delivered, installed and assembled and have no control over the quality of finishing operations on cladding around glasswork whether that be wood, Upvc or any other material on and or around the glass. We also have no control over any other trades that may come into contact with the glass, and that we will not be held liable for any damage, marks, blemishes, etc. that any other trade may have created on glass during manufacturing, delivery, installation, and or any finishing operations on the glass and or cladding, whether that be wood ,Upvc or any other type of surface.

I, the undersigned, declare that I have read and understand the requirements of the Health and Safety Policy

 

Name

Date

Graeme Anderson

10/04/19

                                                               

HIGH LEVEL WINDOW CLEANERS LTD  

 

HEALTH AND SAFETY POLICY

 

DIGITAL SIGNATURE SHEET

 

REVIEW DATE:

 

10/04/19 

 

TIME:

 

12.09pm

 

REVIEWED BY:

 

GRAEME ANDERSON

 

POSITION:

 

DIRECTOR

 

DIGITAL SIGNATURE

 

GMG ANDERSON



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